Automated SharePoint archiving & digital preservation

Take control of critical long-term and permanent content across the enterprise

Streamline the governance of long-term records

Designed for enterprise-scale deployments, our intelligent SharePoint connector automates the challenge of identifying and transferring business critical content from across the enterprise to the long-term safe-keeping of Preservica – the world’s most trusted cloud archiving and active digital preservation platform.

SharePoint content at risk

While much of the content held on the often hundreds of SharePoint sites across the enterprise is transient, a significant volume will be critical records that need to be retained for years or even decades for legal, compliance or business value needs.

Left in SharePoint this vital content is often poorly governed, vulnerable to accidental or malicious deletion or change, format obsolescence, and becomes difficult to find quickly.

The active digital preservation difference

Unlike traditional archiving and content systems, Preservica’s world-leading active digital preservation platform has been designed from the ground-up to tackle the unique challenges of future-proofing digital content and records over decades.

This means ensuring long-term content, in whichever format, is securely stored in an enterprise-grade platform is easy to find, trustworthy, and transformed into formats that can be read and used by future applications.

Reduce costs

Cut content “sprawl” & “bloat”. Leverage cost efficiency of the cloud.

Mitigate risk

Protect critical content from accidental or malicious change or deletion.

Achieve compliance

Ensure content can be found, read, used and trusted over decades.

Rapid discovery

Authenticated immediate access with advanced search.

“In many enterprises, an increasingly chaotic "sprawl" of content from a growing number of sources makes it difficult for application leaders to implement an effective strategy for the governance and use of content.”

Six Steps to an Effective Content Services Strategy, 2018

How it works:

SharePoint Connector

At the heart of the connector is an Intelligent Archiving Engine that crawls target SharePoint sites identifying ready-to-archive content based on user defined fields and metadata. The engine performs an ETL (Extract, Transform and Load) transferring identified content and metadata, and recreating the SharePoint hierarchy in Preservica.

The Intelligent Archiving Engine™ can operate on-premise or as a securely hosted service in the cloud.

Auto Sp Archiving Diagram V2 2

Enterprise-grade archiving and preservation

SharePoint content loaded into Preservica undergoes full virus and fixity checking and file identification. The SharePoint structure is recreated. All content is actively preserved and fully searchable.

Preservica Enterprise Private Cloud is designed for organizations with strict regulatory and security requirements and features dedicated resources, low-cost secure cloud storage and a 100% data integrity guarantee.

An extensible platform

Our Intelligent Archiving Engine™ uses an API abstraction layer which means we can add connectors for other content services platforms (CSPs) – such as OpenText, Dropbox, Google Drive, FileNet, Alfresco, Box and many more.

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Find out more about automated SharePoint archiving

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Contact us

To discuss your SharePoint archiving needs and arrange a demo please get in touch.

Contact us now to arrange a demonstration and discuss your needs.