Preservica transforms Digital Preservation with integrated human-centric AI
Preservica, the leader in AI-powered Active Digital Preservation™, today announced the rollout of integrated, human-centric AI tools and flexible AI Credits across its product editions. These new features make AI assistance a seamless part of everyday archival workflows - empowering organizations of all sizes to safely adopt AI and scale usage as their needs grow.
Developed in collaboration with Preservica’s user community and refined through the company’s highly rated AI Workshop series, these embedded tools seamlessly extend the platform’s existing capabilities and enable archives, records and information management teams across government, academic and corporate environments to:
Reduce AV and image backlogs quickly
Meet Privacy, Accessibility and FOIA requirements
Improve metadata quality and consistency at scale
Enrich content value and discoverability
Search collections and uncover insights in more intuitive, contextual ways
From days of work to minutes
With Preservica’s new human-centric AI capabilities, repetitive archival tasks that once required days or weeks of manual effort can now be completed in just hours, or even minutes, freeing teams to focus on higher value work such as curation, research and advocacy. Advanced capabilities including AI-driven summarization and semantic search unlock new possibilities for how digital archives are accessed and used.
“With the sheer volume of digital content in backlogs and being created daily, using AI to assist in archival tasks has now become essential” says Stuart Reed, Chief Product Officer at Preservica “Seamlessly integrating human-centric AI across our product editions transforms Digital Preservation – empowering organizations of all sizes to accelerate routine work, cut backlogs, strengthen compliance and enhance discovery.”
Trusted, human-centric AI
Preservica’s AI features are securely integrated into the existing platform and workflows, fully tested, supported and aligned with current AI regulations and standards. Administrators can easily control where and how AI is applied, with the ability to switch it off or limit its use to specific collections. Transparent data processing and detailed audit trails eliminate the complexity and risks associated with piecing together standalone open-source tools.
Professional Plus & Enterprise editions also offer secure APIs for organizations that prefer to use their own AI models and tooling.
Integrated AI assistance at a glance
Below are some of the AI tools Preservica will be rolling out over the coming months. Availability by product edition can be checked on Pricing page.
Quality check & standardize metadata in minutes
Clean up metadata from multiple sources, auto populate empty fields, resolve inconsistencies and accelerate backlog reduction.
Identify files containing PII for compliance with open data & privacy laws
Quickly and confidently identify files containing Personally Identifiable Information (PII) to support privacy, compliance and responsible record sharing.
Enhance the discoverability of scanned images through OCR
Transform scanned and digitized materials into fully searchable, defensible and compliant assets using built-in Optical Character Recognition (OCR).
Categorize & describe image collections at scale
Automatically detect people, places and objects to streamline metadata creation for large image collections, enabling rapid categorization of image backlogs.
Automate the transcription and captioning of AV assets
Save hours of time by generating accurate transcripts and captions in minutes to meet accessibility standards and improve navigation with timestamped text.
Semantic search for intent-based discovery
Help users find relevant records faster, surface underdescribed content and respond quickly to audits, FOI requests, eDiscovery needs and compliance inquiries.
Availability for customers
PII detection and OCR tools are available now across supported Preservica editions, as well as AI credits which are consumed based on the usage of AI services. New AI-driven capabilities for automated appraisal and transfer of content from SharePoint and deeper discovery experiences using Microsoft Copilot are in development with more updates coming soon.
Getting started
Current customers can access a “Get Started with AI” guide and training resources on the Preservica Community Hub.
Explore the links below to learn more about how these new capabilities can make AI assistance a seamless part of everyday archival workflows at your organization.
View pricing and AI availability across editions, including FAQs
Learn more on Preservica’s Industry solution pages:
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