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Always meet archival policies and security standards

Keep up with changes in regulations and best practices. Preservica comes with extensive features to help your organization adapt on demand.

Manage any change with confidence

Ensure your growing archive is always aligned with policies and regulations. Preservica offers built-in features with extensive security, reporting, bulk metadata editing, and information workflow tools, allowing you to update and restructure collections as needed.

Data management

  • Build unlimited collection hierarchies

  • Drag-and-drop to rearrange hierarchies and move files to new locations

  • Simplify public user experience on virtual collections with a separate, non-expert hierarchy

Metadata management

  • Easily manage, enrich and edit metadata over time

  • Use one or more standard schemas, including EAD, MODS, Dublin Core, Preservica GDPR Personal Data—or your own XML schemas

  • Enhance conformity of inputs when selecting from optional interdependent dropdown lists

  • Apply bulk metadata updates for multiple information objects in one operation

  • Programmatically add or modify metadata and content held in Preservica through an optional REST API


  • Always trust the authenticity of your information with extensive audit trails of all actions and operations

  • Respond to compliance, regulatory and legal requests with confidence


  • Stay in control of your archive with standard reports and dashboards across all functions (ingest, access, preservation and storage activity)

  • Access quick views of file formats filtered by volume, number and type

  • Meet GDPR obligations with built-in reporting on information classified with personal data


  • Choose which users can add, modify or view information

  • Configure user roles and access rights for individual collections or files

  • Strengthen access security with Two-Factor Authentication (2FA)

  • Preservica Enterprise Edition also comes with support for authentication of users via Microsoft Active Directory Open LDAP and SAML

Catalog integration

  • Synchronize your metadata with Axiell CALM, Adlib and ArchivesSpace catalog systems

  • Create a single catalog view of physical and digital artifacts

  • OAI-PMH is also supported for metadata sharing

Manage non-permanent records

  • Easily manage retention and disposition of records that may be subject to deletion requirements from data management policy, regulations (including GDPR) or compliance

  • Configure rules or policies to identify and classify records at the point of ingest, and automate actions to delete or flag record(s) for manual appraisal