Always meet archival policies and security standards
Keep up with changes in regulations and best practices. Preservica comes with extensive features to help your organization adapt on demand.
Manage any change with confidence
Ensure your growing archive is always aligned with policies and regulations. Preservica offers built-in features with extensive security, reporting, bulk metadata editing, and information workflow tools, allowing you to update and restructure collections as needed.
Data management
Build unlimited collection hierarchies
Drag-and-drop to rearrange hierarchies and move files to new locations
Simplify public user experience on virtual collections with a separate, non-expert hierarchy
Metadata management
Easily manage, enrich and edit metadata over time
Use one or more standard schemas, including EAD, MODS, Dublin Core, Preservica GDPR Personal Data—or your own XML schemas
Enhance conformity of inputs when selecting from optional interdependent dropdown lists
Apply bulk metadata updates for multiple information objects in one operation
Programmatically add or modify metadata and content held in Preservica through an optional REST API
Provenance
Always trust the authenticity of your information with extensive audit trails of all actions and operations
Respond to compliance, regulatory and legal requests with confidence
Administration
Stay in control of your archive with standard reports and dashboards across all functions (ingest, access, preservation and storage activity)
Access quick views of file formats filtered by volume, number and type
Meet GDPR obligations with built-in reporting on information classified with personal data
Security
Choose which users can add, modify or view information
Configure user roles and access rights for individual collections or files
Strengthen access security with Two-Factor Authentication (2FA)
Preservica Enterprise Edition also comes with support for authentication of users via Microsoft Active Directory Open LDAP and SAML
Catalog integration
Synchronize your metadata with Axiell CALM, Adlib and ArchivesSpace catalog systems
Create a single catalog view of physical and digital artifacts
OAI-PMH is also supported for metadata sharing
Manage non-permanent records
Easily manage retention and disposition of records that may be subject to deletion requirements from data management policy, regulations (including GDPR) or compliance
Configure rules or policies to identify and classify records at the point of ingest, and automate actions to delete or flag record(s) for manual appraisal