Drive efficiency & reduce compliance risk with embedded archiving for SharePoint
Optimize SharePoint storage, save costs & ensure critical long-term regulatory, legal & operational records are usable & trusted over decades.
Make records archiving & retrieval part of your SharePoint workflows with Preserve365®
Make records archiving & retrieval part of your SharePoint workflows with Preserve365®
Securely retain critical project data and large files without ballooning storage costs
Automate archiving and compliance processes using your existing Microsoft tools
Provide self-service access to archived regulatory, legal and operational records
Keep critical long-term data secure, trusted & protected from file format obsolescence
Learn how Preserve365 is being used across different industries
Preserve365® in 90 seconds
Find out what Preserve365® is & why it matters in less than 2 minutes
Construction
Preserving project files over decades, reducing storage costs & maintaining access for business teams
Challenge
- 50+ departments creating long-term records including MP4, CAD, Bin files
- Daily video surveys are increasing SharePoint storage exponentially
- Business approves files for archiving but prefer to maintain access
- Very manual & time consuming SharePoint archiving process for IT
Solution
- SharePoint with Preserve365 embedded records preservation
- With 3 clicks in SharePoint records are transferred to a central archive
- Record readability, integrity, & accessibility for full retention period
- Business users search archiving using SharePoint to find records
Outcomes
- Optimize SharePoint use & storage with embedded preservation archiving
- Efficient self-service search & retrieval for business users access
- Easily prove provenance, defend against litigation & support audit requirements
- Comply with different client retention policies governing large scale projects
Manufacturing
Centralizing corporate & operational records in a digital preservation archive to ensure usability, access & compliance long-term
Challenge
- Regulatory requirements mandate permanent or long-term record retention
- Including licenses, environmental, safety, product, legal & email records
- ‘Keep everything’ policies were increasing SharePoint storage & complexity
- Fragmented storage made retention & access of files difficult to manage
Solution
- Preserve365 automated archival transfer processes for SharePoint records
- Active Digital Preservation ensured security, readability and enduring access
- Records from elsewhere could be consolidated into a centralized digital archive
Outcomes
- Achieved regulatory compliance by securely preserving essential records
- Prioritizing SharePoint use for frequently accessed records
- Reduced reputational, legal, and financial risks due to data loss or mishandling
- More efficient search & retrieval reducing administrative time & costs
Energy
Ensuring environmental compliance, removing costly legacy applications & responding with certainty to legal requests
Challenge
- Mitigate risk and ensure environmental & safety compliance (EPA, OSHA, FERC)
- Render long-term records including 2D/3D CAD, GIS, SEG-Y, HDF5, ASDF
- Difficulty responding to legal requests due to siloed departmental drives
- Need to reduce legacy application costs from past M&As
Solution
- Record readability, integrity, & accessibility for full retention period
- With 3 clicks in SharePoint records are transferred to a central archive
- Respond with certainty with full-text search to critical records using SharePoint
- Consolidate records into SharePoint with Preserve365 embedded preservation
Outcomes
- Easily prove provenance to defend against litigation
- Ensure compliance to avoid $M’s in regulator penalties
- Protect critical business knowledge & maintain reputation
- Removed costly legacy application licenses and hardware