Human-centric AI for archiving and Active Digital Preservation™
Integrated AI that accelerates archival work, simplifies enrichment, strengthens compliance and enhances discovery.
Transforming Digital Preservation with AI
Safely get started using Preservica’s integrated human-centric AI tools and flexible AI credits - ensuring repetitive archival tasks that once required days of manual effort are completed in just hours.
Enhance discoverability & accessibility
Minimize privacy & security risk
Maximize data quality and usability
Leverage your existing Microsoft tools
Cut archival work from days to minutes
Preservica’s AI features are securely integrated into the existing workflows, fully tested, supported and aligned with current AI regulations & standards.
Quality check & standardize metadata in your collections in minutes
Categorize and describe your image collections at scale
Automatically transcribe and caption video or audio assets
Quickly understand document purpose to support appraisals
Comply with legal mandates by quickly identifying files with PII
Cut time describing collections by removing near duplicate images
Find relevant records more easily based on intent, not just keywords
Automate appraisal & transfer in SharePoint using Microsoft Copilot
Stay in control of how & where AI is applied across your collections
Quality check & standardize metadata in your collections in minutes
- Quickly cleanup metadata from different sources
- Auto populate empty fields & resolve inconsistencies
- Get content safe & clear your backlog faster
Categorize and describe your image collections at scale
- Detect people, places, objects and more within images
- Automate the creation of metadata
- Save time by refining, rather than working from scratch
Automatically transcribe and caption video or audio assets
- Enhance discovery & audience engagement
- Ensure AV content is accessible and supports ADA and WCAG requirements
- Easily navigate through recordings quickly with a timestamped transcript
Quickly understand document purpose to support appraisal decisions & ensure discovery
- Easily identify content significance across multiple files to apply retention schedules and classifications
- Quickly answer research questions & FOIA requests
- Make better preservation and access decisions
Comply with legal mandates by quickly identifying files containing PII
- Ensure compliance with open data and privacy laws
- Make informed decisions on how records are shared
- Search for documents with %confidence of PII
Cut time describing collections by removing near duplicate images
- Instantly search 100s or 1000s of images
- Eliminate unnecessary time describing all images
- Reduce cost of storage
Find relevant records more easily based on intent, not just keywords
- Enhance user engagement & streamline answering questions
- Quickly surface hidden or under-described materials
- Respond faster to audits, FOI requests & compliance inquiries
Stay in control of how & where AI is applied across your collections
- Prevent sensitive content being exposed to AI
- Choose to turn individual AI tools on or off
- Keep an Audit of AI and human actions
Transform your archive with AI
Join our three-part online best practice series sharing practical steps, examples and resources to help you safely apply archivist-centric AI to accelerate your archival projects - freeing up time so you can focus on curation, research & advocacy.
Get started today with integrated human-centric AI
Discover how our flexible range of AI tools & credits can accelerate routine work, cut backlogs, strengthen compliance and enhance discovery.
Learn more about Preservica's human-centric AI
ADA Title II is a federal civil rights law that prohibits discrimination against people with disabilities by state and local government entities. The 2024 DOJ rule update extended Title II requirements to digital content meaning government websites, mobile apps, and digital documents must now meet WCAG 2.1 Level AA accessibility standards. Any state or local government agency, public university, court system, or special district that offers digital services or maintains public-facing digital content is required to comply.
Compliance deadlines vary by agency size. Local governments and special districts serving populations over 50,000 must comply by April 24, 2026. Smaller agencies serving populations under 50,000 have until April 26, 2027. These deadlines apply to all new and updated digital content. Legacy and archived content may qualify for limited exemptions, but agencies should not assume all historical records are automatically excluded.
Yes, with important nuances. The DOJ rule covers digital content that is currently active or publicly accessible, including archived records, scanned documents, and legacy web pages. However, agencies may qualify for a "fundamental alteration" or "undue burden" exemption for certain legacy content if full remediation would be technically infeasible or prohibitively costly. These exemptions are narrow, must be formally documented, and do not eliminate the obligation to provide accessible alternatives upon request. Agencies should conduct a content audit to identify what requires remediation versus what may qualify for exemption.
WCAG 2.1 Level AA is the accessibility standard mandated by the DOJ under ADA Title II. It requires that digital content be Perceivable, Operable, Understandable, and Robust, the four POUR principles. In practical terms, this means documents and web content must include alt text for images, proper heading structures, keyboard navigability, sufficient color contrast, captions for audio and video content, and accessible PDF formatting. For government agencies managing large volumes of digital records, compliance means ensuring that documents are not just stored but stored in formats that assistive technologies can read.
Non-compliance exposes government agencies to formal DOJ investigations, civil rights complaints, and potential litigation. The DOJ actively investigates ADA Title II violations and has authority to seek corrective action, impose remediation plans, and pursue legal penalties. Beyond federal enforcement, agencies face reputational risk and the practical burden of responding to individual accessibility accommodation requests without a compliant system in place. Proactive compliance is significantly less costly than reactive remediation under enforcement pressure.
Preservica's digital preservation platform is purpose-built for government agencies managing complex, long-term records obligations. Preserve365 supports accessible file format migration, structured metadata management, and the kind of audit-ready documentation that agencies need to demonstrate compliance, or substantiate exemption claims, under ADA Title II. Rather than treating accessibility as a one-time remediation project, Preservica embeds compliance into the ongoing records management workflow, so agencies stay ahead of both current deadlines and future regulatory updates. For agencies navigating multiple mandates simultaneously, Preservica provides a single, scalable solution for digital preservation and accessibility compliance.
A structured, phased approach is most effective. Agencies should begin with a full digital content audit to categorize records by access frequency, public visibility, and remediation complexity. High-priority content frequently accessed documents, forms, and public-facing pages should be remediated first. For large legacy archives, agencies should evaluate digital preservation platforms that support accessible file formats, automated metadata tagging, and audit-ready documentation. A compliant digital preservation strategy addresses both current content standards and defensible exemption documentation for legacy holdings.
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