Human-centric AI for archiving and Active Digital Preservation™
Integrated AI that accelerates archival work, simplifies enrichment, strengthens compliance and enhances discovery.
Transforming Digital Preservation with AI
Safely get started using Preservica’s integrated human-centric AI tools and flexible AI credits - ensuring repetitive archival tasks that once required days of manual effort are completed in just hours.
Enhance discoverability & accessibility
Minimize privacy & security risk
Maximize data quality and usability
Leverage your existing Microsoft tools
Cut archival work from days to minutes
Preservica’s AI features are securely integrated into the existing workflows, fully tested, supported and aligned with current AI regulations & standards.
Quality check & standardize metadata in your collections in minutes
Categorize and describe your image collections at scale
Automatically transcribe and caption video or audio assets
Quickly understand document purpose to support appraisals
Comply with legal mandates by quickly identifying files with PII
Cut time describing collections by removing near duplicate images
Find relevant records more easily based on intent, not just keywords
Automate appraisal & transfer in SharePoint using Microsoft Copilot
Stay in control of how & where AI is applied across your collections
Quality check & standardize metadata in your collections in minutes
- Quickly cleanup metadata from different sources
- Auto populate empty fields & resolve inconsistencies
- Get content safe & clear your backlog faster
Categorize and describe your image collections at scale
- Detect people, places, objects and more within images
- Automate the creation of metadata
- Save time by refining, rather than working from scratch
Automatically transcribe and caption video or audio assets
- Enhance discovery & audience engagement
- Ensure AV content is accessible and supports ADA and WCAG requirements
- Easily navigate through recordings quickly with a timestamped transcript
Quickly understand document purpose to support appraisal decisions & ensure discovery
- Easily identify content significance across multiple files to apply retention schedules and classifications
- Quickly answer research questions & FOIA requests
- Make better preservation and access decisions
Comply with legal mandates by quickly identifying files containing PII
- Ensure compliance with open data and privacy laws
- Make informed decisions on how records are shared
- Search for documents with %confidence of PII
Cut time describing collections by removing near duplicate images
- Instantly search 100s or 1000s of images
- Eliminate unnecessary time describing all images
- Reduce cost of storage
Find relevant records more easily based on intent, not just keywords
- Enhance user engagement & streamline answering questions
- Quickly surface hidden or under-described materials
- Respond faster to audits, FOI requests & compliance inquiries
Stay in control of how & where AI is applied across your collections
- Prevent sensitive content being exposed to AI
- Choose to turn individual AI tools on or off
- Keep an Audit of AI and human actions
Transform your archive with AI
Join our three-part online best practice series sharing practical steps, examples and resources to help you safely apply archivist-centric AI to accelerate your archival projects - freeing up time so you can focus on curation, research & advocacy.
Get started today with integrated human-centric AI
Discover how our flexible range of AI tools & credits can accelerate routine work, cut backlogs, strengthen compliance and enhance discovery.
Learn more about Preservica's human-centric AI
AI features in Digital Preservation help archivists and record managers by automating time-consuming tasks such as metadata creation, classification, and quality checks - ensuring compliance and regulatory alignment, and allowing time for focusing on higher-value work. They reduce backlogs and improve consistency, which directly increases processing capacity without requiring additional staffing. The ROI comes from avoiding fines & legal costs of non-compliance, faster turnaround times, improved discoverability of records, and long-term efficiency gains in managing and preserving digital collections.
Yes, not only is Preservica secure by design, you can also control which subset of your archive AI should apply to using the Enrichment policy. This gives you granular control down to folder location, specific security tag, or both. In addition, Preservica's AI is embedded within the customer’s instance so your data never leaves your system. Where data does leave the system such as with our Image Analysis feature which uses cloud AI services, data is transferred in a secure way and stays within your cloud provider (available for Azure only).
A credit is a billing unit of Preservica AI. Using AI services consumes 1 or more credits. For example, a single credit can be used to apply PII detection to one page of a PDF document, and 8 credits could be used for a minute of AV transcription. Credit limits are applied per month and unused credits cannot be carried over.
Every time Preservica AI performs an action, it consumes credits. Please refer to the list below for some examples of how credits are applied:
- Image description - 1 credit per image
- PII detection - 1 credit per asset
- OCR - 1 credit per page
- AV transcription - 8 credits per minute
Your Preservica AI services won't continue to run until credits are added again. But don't worry, you can check how much you've used in ‘Monthly volumes’ under ‘Reports’ to see how much allowance you have left. It will also be flagged on the Process Monitor, allowing you to identify processes that exceed your allowance. There are several options if you run out of credits before the next billing cycle: You can upgrade your subscription before the end of the term or purchase extra credits packs (see below) at the fixed price as defined in your subscription.
Inclusive credit amounts per edition, per month.
- Starter Plus: 5 credits (60 per year)
- Professional: 100 credits (1,200 per year)
- Professional Plus: 250 credits (3,000 per year)
- Enterprise: 500 credits (6,000 per year)
- Enterprise Plus: 1,000 credits (12,000 per year)
Credit packs are available to purchase and provide an additional 10,000 credits per month. Limitations apply by edition on the number of credit packs that can be purchased in a single year.
Yes, human oversight remains important. AI speeds up tagging and classification, but archivists or records managers typically oversee quality, especially where legal, cultural or compliance issues matter.
Preservica controls to what extent the AI is applied to ensure the integrity and authenticity of your assets. With the exception of Image Analysis, all our AI tools are fully embedded within our infrastructure, they are containerized within their own service, and because of this, we are in full control of how they are implemented. Furthermore, the tools are only provided with the minimal information they need to produce a desired output without affecting the contents of the asset. The only AI feature not using an embedded AI tool is Image Analysis, this uses Microsoft Azure’s Vision AI service. This feature is currently available on-demand for customers on Azure systems.
For example, in the case of PII detection, we provide a copy of the full text contents of the asset, which is then checked for PII. Any PII that is found is added as metadata to the asset under a schema labelled 'PII Detection', so that the information manager can review and take appropriate action.
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