Digital Preservation archiving embedded in Microsoft 365 for all your long-term data
Decommission legacy systems, reduce SharePoint storage & automate archiving whilst keep long-term regulatory, legal & operational records secure, usable & trusted for decades with Preserve365®
Introducing Preserve365® - Active Digital Preservation archiving for Microsoft 365
Developed in collaboration with Microsoft, Preserve365® embeds the archiving, Active Digital Preservation and retrieval of long-term records right into the Microsoft 365 and SharePoint experience. Use your existing Microsoft software investments to automate archiving processes, optimize SharePoint costs and provide SharePoint users with instant access to always actionable and trusted records for regulatory, legal and operational needs. With Preserve365 your long-term data is optimized and ready for AI.
Click below & explore how Preserve365 can help you...
Bringing Digital Preservation archiving into the Microsoft 365 experience
Preserve365® extends Microsoft 365 information management capabilities making Microsoft the only destination for easily & securely transferring, retrieving, trusting & using archival content which must be retained for 7 or more years.
Control user permissions using Microsoft 365 role-based access controls & access control lists (ACL)
Choose which SharePoint sites use Preserve365 to transfer files, folders, lists & libraries to the archive
Transfer content from one or multiple SharePoint sites to separate or central archival locations in a few clicks
Leverage a full SaaS model hosted in Azure with data encryption at rest & in transit keeping information secure
Use Microsoft 365 permissions, retention & sensitivity labels to automate transfers & govern content
Archive content with the SharePoint, file & custom metadata to ensure context is retained
Use SharePoint search to find fully indexed archived content using file names, file content & metadata
Render hundreds of formats directly in SharePoint including text, images, audio-visual, 3D, email & more
The Active Digital Preservation difference
Regular archiving and storage fall short when it comes to ensuring you can read your digital assets over decades. Preservica's Active Digital Preservation archiving is purpose-built for the task
Regular archiving & storage
- Risk long-term data loss from unreadable files
- Risk files being changed, deleted or becoming obsolete
- Risk not meeting compliance, legal or FOI requests
- Fail to unlock the full value of your data
The Active Digital Preservation difference
- Quickly find and read every file when needed
- Demonstrate the provenance and authenticity of every file
- Confidently meet compliance & protect long-term value
- Provide secure self-service for departments and public
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Optimize SharePoint storage & costs
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Decommission legacy storage systems
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Archive SharePoint content at scale
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Archive files & maintain user access
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Prevent loss of critical archival data
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Unlock value for AI & Copilot
Optimize SharePoint storage & costs
Keep SharePoint lean, compliant, & cut costs with intelligent archiving
Growing Microsoft 365 and SharePoint data drives up compliance risks, storage costs, and slows performance. Preserve365® automatically archives inactive records to secure, low-cost storage—keeping SharePoint fast and lean. Powered by Active Digital Preservation™, it ensures records stay readable, compliant, and usable for the long term—cutting costs, simplifying compliance, and boosting Microsoft 365 ROI.
Decommission legacy storage systems
Migrate data from file shares, legacy systems & hard drives to reduce risk, costs & unlock value
Legacy systems put data at risk of loss, corruption, and non-compliance. Many archived files are inaccessible, untrustworthy, or scattered. The solution: migrate content at scale into a centralized, auditable digital preservation archive with standardized metadata and enrichment. Readability and integrity are preserved, making files accessible, mitigating format risks, and reducing reliance on costly legacy systems.
Archive SharePoint content at scale
Securely archive files in a few clicks or fully automate workflows
Ensure the timely & secure transfer of archival content to the digital preservation archive all from within the SharePoint interface. Move or copy sites, libraries, folders & files in a few clicks or use Microsoft 365 permissions, retention labels, or Power Automate flows to automate disposition & transfer workflows - at scale.
Archive files & maintain user access
Simplify secure access to archived files in Microsoft 365
Archived files are siloed, hard to find, and limited to select staff, with inconsistent indexing and no easy integrity checks. Centralizing content in SharePoint with full-text search lets users quickly find what they need without IT help. Microsoft 365’s role-based access and auditing ensure secure, compliant access. The result: faster discovery, less IT burden, and instant access to trusted content for audits, compliance, and litigation.
Prevent loss of critical archival data
Ensure long-term data remains secure & useable to fulfill information compliance mandates
Managing files with varied retention is complex, especially when storage fails policy. Without proper tools, files risk unreadability and unverifiable integrity, vital for FOIA and legal cases. Transferring archives to Preservica provides automated retention and preservation, ensuring readability, integrity, and compliance. This enables fast access to trusted records, supports audits, protects knowledge, and avoids penalties.
Unlock value for AI & Copilot
Automatically keep data AI-ready & accessible or securely protect it from AI tools
Preservica is a secure, compliance-driven vault letting you control which records AI can access and which remain off-limits. Active Digital Preservation keeps archived files readable, authentic, and actionable, even decades later, by updating formats, preserving metadata, and maintaining audit trails. This ensures AI systems rely on trustworthy data. Data can be protected from AI access through access controls, retention policies, and privacy-aware processing, especially when integrated with Microsoft 365.
Take the Preserve365® Product Tour to see how it works
Experience how Preserve365® is embedded into Microsoft 365 to simplify archiving & digital preservation for long-term SharePoint content.
Trust Center
Explore how Preservica can help your organization secure it's critical long-term data
Preserve365 Executive Guide
Learn why long-term data needs more than regular backup & archiving
Available on the Microsoft Azure Marketplace
Additional resources
Securing your data for faster Microsoft 365 Copilot adoption
Neil Cruickshanks, Solutions Architect at Preservica explores how Preserve365 can be used to quickly secure and protect sensitive long-term data to enable faster Copilot adoption.
Unlocking the Future of Long-Term Digital Records: Insights from Experts on Microsoft 365 Records Management and Digital Preservation
Preserve365 ARMA Education Series
Preservica expands availability of its Microsoft 365 archiving and Digital Preservation solution to Canada
Building on the availability of Preserve365 in the US and UK, Canadian customers can now enjoy the benefits of Preserve365 with local data sovereignty.
Efficient records management in Microsoft SharePoint without the manual overhead: The Power Automate advantage
Sam Butler, Senior Product Manager at Preservica explores how Power Automate and Preserve365 can be used to build automated records management and archiving workflows for long-term SharePoint content.
Konica Minolta Announces Partnership with Preservica
Strategic Alliance to Future-proof Microsoft 365 Data, Expand Digital Preservation Solutions for Long-term Compliance
Preserve365 enhances archival transfer capabilities for ultimate control of your Microsoft SharePoint documents
Upgraded features to enable the seamless transfer of Microsoft SharePoint content to local or central archives based on need and classification.
Preservica expands availability of its Microsoft 365 archiving and Digital Preservation solution to the UK
Building on the availability and adoption of Preserve365® in the US, UK customers can now enjoy the benefits of Preserve365® with the added reassurance of full UK data sovereignty.
Preserve365® Datasheet
Transform how you archive, govern, access & preserve your long-term records in Microsoft 365 - download the datasheet here.