Protecting the official long-term digital records of the UK Cabinet Office
The UK Cabinet Office partner with Preservica to ensure the long-term integrity and accessibility of the official digital records of the Cabinet and Prime Minister.
The 3 main challenges to overcome
Having to manage different records & formats across disparate systems
Records stored in multiple locations impacts effective search, retrieval & utilization
Caring for records stored in live systems that are regularly re-platformed
Each time a record is migrated it increases the risk of file & metadata corruption or loss
Needing a scalable way to safeguard records during long-term retention
From creation changes, deletions & unauthorized access to records must be prevented
With Preservica the Cabinet Office can now…
Simplify the management of long-term records at scale
Record are consolidated from disparate systems into one central digital repository to protect, preserve & prepare records prior to transferring to The National Archives.
Reduce time to respond to requests for information
The search & retrieval of records, including across different email collections, is simpler, reducing the time it takes to find records for FOI requests & other enquiries
Keep digital records safe & trusted for 20+ years
The continued accessibility, readability, authenticity & integrity of records is assured whilst preventing unauthorized access, alteration or deletion
Maintain the continuity of government operations
Records are stored separately from day-to-day systems ensuring strong disaster recovery contingency, with 100% data integrity and durability guaranteed
Making it easier to comply with legal obligations and directives
Implementing Preservica ensures the Cabinet Office can more effectively comply with legal obligations under the Data Protection Act 2018, Freedom of Information Act 2000, Public Records Act 1958 & Rule 9 of the Inquiries Act.
Just some of the other reasons why Cabinet Office chose Preservica
- Met critical security, information assurance & ISO standard requirements
- Trusted by leading organizations such as The National Archives & the Parliamentary Archives
- Out of the box Digital Preservation capabilities & UK data storage
- Integrates with Axiell Collections so both paper & digital records can be cataloged in one system
- Preservica's Accelerated Success team provided comprehensive & valuable support to help meet complex implementation needs