Found it, but can you prove, open and defend it?
Construction records don't disappear when projects close. Neither do your obligations to retain them. You're already managing construction records across business systems, collaboration platforms, and cloud storage. None of them were built to keep records usable for decades. That's the gap Preservica fills. These case studies, blogs, checklists and product overview, show how.
Find it.
Prove it.
Open it.
Defend it.
Case Study: How a leading US multinational engineering, architecture, and construction firm cut long-term storage costs across 11 business units
Business units consolidated
Records from across the organisation brought under a single preservation infrastructure
Years of data preserved
Historical project records retained in a format-safe, auditable, and legally defensible state
Replaces multi-system search across business apps and file shares
Data consolidation for cost savings: where could you save? Checklist
M&A, complexity, redundant systems - do you know where you stand? Most construction IT estates are carrying long-term data in systems that were never designed for it. The cost is hidden - until it isn’t. This checklist surfaces the questions your peers are already asking.
The safety net has to be in place before you fall
Retention just stops deletion. Legal hold stops disposal. Neither proves a record is unaltered - or that it'll still open when someone needs it.
Yes it's there - but can you find it? A construction Q&A for IT leaders, on records that actually hold up
Our lead engineer just retired. Is there anything only she knew how to find? We put together seven real questions we hear from construction IT and operations leaders. See how many you could actually answer today,
SharePoint Intelligent Archiving in Construction
The construction industry faces unique challenges in long-term digital preservation from drone footage to inspection reports; many retention periods last decades. In this 30-minute podcast, Preservica experts Nathan and Mike unpack: âś… Intelligent archiving strategies âś… How Microsoft Purview, Power Automate & Copilot enable smarter management âś… Why starting with targeted projects builds momentum and real value
Consolidate long-term project file storage. Find, prove and defend records with confidence, with Preservica
Preservica stores every long-term project record from any system, cutting costs, simplifying access, and keeping every file format-safe and defensible for its full retention horizon.
Find it.
Archiving shouldn't mean inaccessible. Engineers, legal, and compliance teams all need records on demand - no support ticket, no need to know the source system. Preservica lets every team find files where they already work: SharePoint, web portals, or directly in Preservica, with consistent governance throughout.
Prove it.
Drawings, inspection reports, and safety records must be kept for decades. Retention protects against litigation and keeps you compliant with regulatory mandates. Preservica automates retention, applying schedules so records are never deleted early or kept too long. A dispute, incident, or audit triggers legal hold, overriding the schedule until it closes.
Open it.
Construction generates more formats than most industries: BIM, GIS, point clouds, drawings, photos, video, and Office files. And more use types across a project's life: design, as-built, operations and maintenance, health and safety, decommissioning. Preservica keeps every one of them readable and usable for decades - the range behind finding, proving, and defending your records.
Defend it.
A record is only useful if you can open it, trust it, and know it hasn't changed. Software rarely survives the decades a construction project spans. Preservica guards against premature deletion and proves authenticity with an unbreakable metadata bond and full audit trail - the record you retrieve decades after handover is the record that was archived.
More resources
It's there. But is it evidence? A Legal & Governance Q&A on construction records that hold up under scrutiny
A Legal & Governance Q&A on construction records that hold up under scrutiny
