Keep your digital assets alive over decades. Start for free.
Starter
$0 £0 $0 $0 / month
No credit card required
Preserve, manage & share your digital assets with your online community
- 1 users
- 1GB
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Easy drag & drop files and folders up to 50GB
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Transform files on upload for preservation & access
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Upload multiple files with associated metadata
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Easily invite external submissions
Key Features
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Easy drag & drop files and folders up to 50GB
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Transform files on upload for preservation & access
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Upload multiple files with associated metadata
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Easily invite external submissions
Starter Plus
$300 £165 $223 $290 / month
Billed annually. Excludes sales tax.
More capacity, users & powerful additional features
- Up to 3 users
- From 250GB
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Everything in Starter
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Curate & update metadata in bulk
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Portal customization to reflect your brand & mission
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Control access with a password protected public portal
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Powerful, actionable insights with Google Analytics
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Direct access to technical support
Key Features
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Everything in Starter
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Curate & update metadata in bulk
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Portal customization to reflect your brand & mission
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Control access with a password protected public portal
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Powerful, actionable insights with Google Analytics
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Direct access to technical support
Professional
Get a quote
Billed annually
A natural step up from Starter Plus with greater power, flexibility & capacity.
- Custom
- From 1TB
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Everything in Starter Plus
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Ongoing automated transformation of files to recommended formats
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Metadata customization & management
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Configure user roles & permissions
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Optimized security with two-factor authentication
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Two stage delete approval
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Catalog integration service plus
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IIIF compliant viewing for high-res images plus
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Integration with Microsoft 365 plus
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3,000 AI credits per year included plus
Key Features
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Everything in Starter Plus
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Ongoing automated transformation of files to recommended formats
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Metadata customization & management
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Configure user roles & permissions
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Optimized security with two-factor authentication
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Two stage delete approval
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Catalog integration service plus
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IIIF compliant viewing for high-res images plus
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Integration with Microsoft 365 plus
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3,000 AI credits per year included plus
Enterprise
Get a quote
Billed annually
Enterprise archiving built for security, integration & scalability
- Custom
- Custom
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Everything in Professional Plus
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Manage access at scale with Single Sign-On (SSO)
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Advanced metadata customization & management
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Customize preservation rules aligned to your organizations policy
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Apply file format changes at scale
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PII classification & identification on ingest
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Extend & integrate with event-driven APIs
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Dedicated cloud deployment plus
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Express Ingest Service (option) plus
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12,000 AI credits per year included plus
Key Features
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Everything in Professional Plus
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Manage access at scale with Single Sign-On (SSO)
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Advanced metadata customization & management
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Customize preservation rules aligned to your organizations policy
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Apply file format changes at scale
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PII classification & identification on ingest
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Extend & integrate with event-driven APIs
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Dedicated cloud deployment plus
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Express Ingest Service (option) plus
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12,000 AI credits per year included plus
Accelerate your Digital Preservation skills by joining the Preservica Academy
Make Active Digital Preservation™ part of your Microsoft 365 experience
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Professional plan
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Enterprise plan
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$0
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$300
£165
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No credit card required
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Billed annually. Excludes sales tax.
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Billed annually
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Billed annually
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| Start for free | Get started | Get a quote | Get a quote | |
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Trusted Digital Preservation aligned to NDSA & OAIS
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Multiple data copies stored across multiple locations
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Integrity checking with self-healing
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Support for AWS S3 Standard
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Support for AWS S3 Glacier Flexible Retrieval
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Support for Microsoft Azure Cool & Hot Blob in selected regions
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Support for AWS S3 Glacier Deep Archive
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Low cost storage capacity upgrades
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Optional Cloud Data Escrow Backup service with 100% data durability & integrity guarantee
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Optional Source Code and Access Escrow Service
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Quickly identify files containing PII (After ingest)
Beta
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Categorize & describe image collections (After ingest)
Beta
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Preservation actions on ingest (including virus and fixity checks)
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Easily customize preservation rules aligned to your organizations policy
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Create custom preservation rules for different collections across your archive
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Apply file format changes at scale aligned to your preservation policy
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Built-in access & discovery portal with advanced search
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Personalized access & discovery portal URL
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Easily filter content using search with custom facets
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Control which assets can be downloaded from your portal
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Save time & effort with bulk ingest of content
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Catalog integration service (supported catalogs)
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Unrestricted ingest size
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Optional Express Ingest Service
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Export search results with metadata
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Edit metadata in bulk across your archive (Multiple fields)
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Improve efficiency by downloading content on-demand
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Advanced search within a folder or across archive with complex filtering
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Localized metadata label support
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Two stage delete approval
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Reference metadata tables to control and maintain consistency
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Automated records retention management & disposition
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Optical Character Recognition (OCR)
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Secure cloud platform & operations
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Accessibility in accordance with WCAG 2.2 AA Standard
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Include additional users
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API access (transaction limited)
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Manage access at scale and securely with Single Sign-On (SSO)
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SSO for managing Discovery Portal access
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Advanced Event-Driven APIs (Persistent Webhooks)
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Negotiable T&C’s for reasonable commercial requirements
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API access (unrestricted)
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No lock-in – get your content & metadata back at anytime
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On demand training courses & resources
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Direct access to technical support
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Dedicated, single-organization online training
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Learn more about Preservica
Find answers to our Frequently Asked Questions (FAQ).
Digital Preservation is all about making sure you can always quickly find, view, use and trust your digital content and records over decades or forever. This means going beyond simply storing your files to making sure they are maintained in a file format that you can instantly view and use no matter what application they were originally created in.
Preservica is a market leader in Active Digital Preservation and the most trusted Digital Preservation platform on the market. The platform is aligned to OAIS or Open Archival Information System. OAIS refers to the Reference Model that was developed for use in facilitating a broad, discipline independent, consensus on the requirements for an archive or repository to provide long-term, preservation of digital information.
Learn more on our Digital Preservation 101 page.
Preservica allows easy drag & drop of files up to 50GB via your browser, but this can vary depending on the specific web browser. Larger uploads can be achieved using cloud transfer tools available to Professional & Enterprise users, and our Express Ingest Service for PB scale collections available to Enterprise users.
Yes, by upgrading to Starter you can personalize your portal by adding a logo,. Full branding and customization to include your organizations logo, header image, title and supporting descriptive information is available with Starter Plus, Professional or Enterprise editions. You also have the option to customize the URL of your portal. You can also view a wide range of live access portals in our public access showcase.
As your collections grow or when you need our more advanced features you can seamlessly upgrade to Professional or Enterprise editions, and still use the content and metadata you uploaded to Preservica Starter.
Try out Professional edition free of charge! Simply request a free trial here.
Try out Enterprise edition free of charge! Simply request a free trial here.
AI features in Digital Preservation help archivists and record managers by automating time-consuming tasks such as metadata creation, classification, and quality checks - ensuring compliance and regulatory alignment, and allowing time for focusing on higher-value work. They reduce backlogs and improve consistency, which directly increases processing capacity without requiring additional staffing. The ROI comes from avoiding fines & legal costs of non-compliance, faster turnaround times, improved discoverability of records, and long-term efficiency gains in managing and preserving digital collections.
All paid editions of Preservica include an allowance of AI credits with your subscription. You can see the volume of credits included at the top of the pricing page. If you run out of credits you can purchase additional credit packs.
A credit is a billing unit of Preservica AI. Using AI services consumes 1 or more credits. For example, a single credit can be used to apply PII detection to one page of a PDF document, and 8 credits could be used for a minute of AV transcription. Credit limits are applied per month and unused credits cannot be carried over.
Every time Preservica AI performs an action, it consumes credits. Please refer to the list below for some examples of how credits are applied:
- Image description - 1 credit per image
- PII detection - 1 credit per asset
- OCR - 1 credit per page
- AV transcription - 8 credits per minute
Your Preservica AI services won't continue to run until credits are added again. But don't worry, you can check how much you've used in ‘Monthly volumes’ under ‘Reports’ to see how much allowance you have left. It will also be flagged on the Process Monitor, allowing you to identify processes that exceed your allowance. There are several options if you run out of credits before the next billing cycle: You can upgrade your subscription before the end of the term or purchase extra credits in bundles (see below) at the fixed price defined in your subscription.
Credit bundles available:
- Starter Plus: 5 credits
- Professional: 100 credits
- Professional Plus: 250 credits
- Enterprise: 500 credits
- Enterprise Plus: 1,000 credits
Credit limits are applied per month. Any unused credit cannot be carried over.
Yes, human oversight remains important. AI speeds up tagging and classification, but archivists or records managers typically oversee quality, especially where legal, cultural or compliance issues matter.
Preservica controls to what extent the AI is applied to ensure the integrity and authenticity of your assets. With the exception of Image Analysis, all our AI tools are fully embedded within our infrastructure, they are containerized within their own service, and because of this, we are in full control of how they are implemented. Furthermore, the tools are only provided with the minimal information they need to produce a desired output without affecting the contents of the asset. The only AI feature not using an embedded AI tool is Image Analysis, this uses Microsoft Azure’s Vision AI service. This feature is currently available on-demand for customers on Azure systems.
For example, in the case of PII detection, we provide a copy of the full text contents of the asset, which is then checked for PII. Any PII that is found is added as metadata to the asset under a schema labelled 'PII Detection', so that the information manager can review and take appropriate action.
Yes, not only is Preservica secure by design, you can also control which subset of your archive AI should apply to using the Enrichment policy. This gives you granular control down to folder location, specific security tag, or both. In addition, Preservica's AI is embedded within the customer’s instance so your data never leaves your system. Where data does leave the system such as with our Image Analysis feature which uses cloud AI services, data is transferred in a secure way and stays within your cloud provider (available for Azure only).
No. Your data is never used to train AI models. AI operates solely for your benefit, within your controlled environment, and under your governance rules. Your data remains yours. Always
Environmental sustainability is a core priority for us. Preservica is the only Digital Preservation provider with an independently ratified Sustainability Charter, and the only one that measures and reports its greenhouse gas emissions annually through Small World Consulting.
Preservica's goal is to add AI features in a way that makes them easy and intuitive to use, focusing on the value they provide archivists and record managers. We provide in-product tools tips, FAQs and on-demand video training on our online Community Hub. One-to-one training is also available for specific product editions through our Customer training & engagement team.
You can integrate any AI model using Preservica's extensible platform, whether a cloud-service or your own AI, using webhooks. We currently provide webhook topics such as ingest or changes to security tags so you can have AI take action automatically off the back of these topics being triggered. Preservica's AI features only use data you choose to provide to them explicitly.
Got more questions? Resource Hub | Contact us