Keep your digital assets alive over decades. Start for free.
Starter
$0 £0 $0 $0 / month
No credit card required
Preserve, manage & share your digital assets with your online community
- 1 users
- 1GB
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Easy drag & drop files and folders up to 50GB
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Transform files on upload for preservation & access
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Upload multiple files with associated metadata
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Easily invite external submissions
Key Features
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Easy drag & drop files and folders up to 50GB
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Transform files on upload for preservation & access
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Upload multiple files with associated metadata
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Easily invite external submissions
Starter Plus
$300 £165 $223 $290 / month
Billed annually. Excludes sales tax.
More capacity, users & powerful additional features
- Up to 3 users
- From 250GB
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Everything in Starter
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Curate & update metadata in bulk
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Portal customization to reflect your brand & mission
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Control access with a password protected public portal
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Powerful, actionable insights with Google Analytics
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Direct access to technical support
Key Features
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Everything in Starter
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Curate & update metadata in bulk
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Portal customization to reflect your brand & mission
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Control access with a password protected public portal
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Powerful, actionable insights with Google Analytics
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Direct access to technical support
Professional
Get a quote
Billed annually
A natural step up from Starter Plus with greater power, flexibility & capacity.
- Custom
- From 1TB
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Everything in Starter Plus
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Ongoing automated transformation of files to recommended formats
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Metadata customization & management
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Configure user roles & permissions
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Optimized security with two-factor authentication
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Two stage delete approval
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Catalog integration service plus
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IIIF compliant viewing for high-res images plus
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Integration with Microsoft 365 plus
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3,000 AI credits per year included plus
Key Features
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Everything in Starter Plus
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Ongoing automated transformation of files to recommended formats
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Metadata customization & management
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Configure user roles & permissions
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Optimized security with two-factor authentication
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Two stage delete approval
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Catalog integration service plus
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IIIF compliant viewing for high-res images plus
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Integration with Microsoft 365 plus
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3,000 AI credits per year included plus
Enterprise
Get a quote
Billed annually
Enterprise archiving built for security, integration & scalability
- Custom
- Custom
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Everything in Professional Plus
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Manage access at scale with Single Sign-On (SSO)
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Advanced metadata customization & management
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Customize preservation rules aligned to your organizations policy
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Apply file format changes at scale
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PII classification & identification on ingest
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Extend & integrate with event-driven APIs
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Dedicated cloud deployment plus
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Express Ingest Service (option) plus
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12,000 AI credits per year included plus
Key Features
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Everything in Professional Plus
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Manage access at scale with Single Sign-On (SSO)
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Advanced metadata customization & management
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Customize preservation rules aligned to your organizations policy
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Apply file format changes at scale
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PII classification & identification on ingest
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Extend & integrate with event-driven APIs
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Dedicated cloud deployment plus
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Express Ingest Service (option) plus
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12,000 AI credits per year included plus
Accelerate your Digital Preservation skills by joining the Preservica Academy
Make Active Digital Preservation™ part of your Microsoft 365 experience
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Professional plan
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Enterprise plan
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$0
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$300
£165
$223
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No credit card required
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Billed annually. Excludes sales tax.
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Billed annually
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Billed annually
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| Start for free | Get started | Get a quote | Get a quote | |
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Trusted Digital Preservation aligned to NDSA & OAIS
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Multiple data copies stored across multiple locations
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Integrity checking with self-healing
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Support for AWS S3 Standard
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Support for AWS S3 Glacier Flexible Retrieval
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Support for Microsoft Azure Cool & Hot Blob in selected regions
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Support for AWS S3 Glacier Deep Archive
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Low cost storage capacity upgrades
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Optional Cloud Data Escrow Backup service with 100% data durability & integrity guarantee
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Optional Source Code and Access Escrow Service
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Quickly identify files containing PII (After ingest)
Beta
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Categorize & describe image collections (After ingest)
Beta
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Preservation actions on ingest (including virus and fixity checks)
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Easily customize preservation rules aligned to your organizations policy
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Create custom preservation rules for different collections across your archive
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Apply file format changes at scale aligned to your preservation policy
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Built-in access & discovery portal with advanced search
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Personalized access & discovery portal URL
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Easily filter content using search with custom facets
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Control which assets can be downloaded from your portal
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Save time & effort with bulk ingest of content
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Catalog integration service (supported catalogs)
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Unrestricted ingest size
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Optional Express Ingest Service
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Export search results with metadata
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Edit metadata in bulk across your archive (Multiple fields)
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Improve efficiency by downloading content on-demand
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Advanced search within a folder or across archive with complex filtering
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Localized metadata label support
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Two stage delete approval
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Reference metadata tables to control and maintain consistency
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Automated records retention management & disposition
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Secure cloud platform & operations
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Accessibility in accordance with WCAG 2.2 AA Standard
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Include additional users
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API access (transaction limited)
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Manage access at scale and securely with Single Sign-On (SSO)
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SSO for managing Discovery Portal access
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Advanced Event-Driven APIs (Persistent Webhooks)
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Negotiable T&C’s for reasonable commercial requirements
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API access (unrestricted)
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No lock-in – get your content & metadata back at anytime
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On demand training courses & resources
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Direct access to technical support
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Dedicated, single-organization online training
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Learn more about Preservica
Find answers to our Frequently Asked Questions (FAQ).
Digital Preservation is all about making sure you can always quickly find, view, use and trust your digital content and records over decades or forever. This means going beyond simply storing your files to making sure they are maintained in a file format that you can instantly view and use no matter what application they were originally created in.
Preservica is a market leader in Active Digital Preservation and the most trusted Digital Preservation platform on the market. The platform is aligned to OAIS or Open Archival Information System. OAIS refers to the Reference Model that was developed for use in facilitating a broad, discipline independent, consensus on the requirements for an archive or repository to provide long-term, preservation of digital information.
Learn more on our Digital Preservation 101 page.
Preservica allows easy drag & drop of files up to 50GB via your browser, but this can vary depending on the specific web browser. Larger uploads can be achieved using cloud transfer tools available to Professional & Enterprise users, and our Express Ingest Service for PB scale collections available to Enterprise users.
Yes, by upgrading to Starter you can personalize your portal by adding a logo,. Full branding and customization to include your organizations logo, header image, title and supporting descriptive information is available with Starter Plus, Professional or Enterprise editions. You also have the option to customize the URL of your portal. You can also view a wide range of live access portals in our public access showcase.
As your collections grow or when you need our more advanced features you can seamlessly upgrade to Professional or Enterprise editions, and still use the content and metadata you uploaded to Preservica Starter.
Try out Professional edition free of charge! Simply request a free trial here.
Try out Enterprise edition free of charge! Simply request a free trial here.
ADA Title II is a federal civil rights law that prohibits discrimination against people with disabilities by state and local government entities. The 2024 DOJ rule update extended Title II requirements to digital content meaning government websites, mobile apps, and digital documents must now meet WCAG 2.1 Level AA accessibility standards. Any state or local government agency, public university, court system, or special district that offers digital services or maintains public-facing digital content is required to comply.
All paid editions of Preservica include an allowance of AI credits with your subscription. You can see the volume of credits included at the top of the pricing page. If you run out of credits you can purchase additional credit packs.
Yes, with important nuances. The DOJ rule covers digital content that is currently active or publicly accessible, including archived records, scanned documents, and legacy web pages. However, agencies may qualify for a "fundamental alteration" or "undue burden" exemption for certain legacy content if full remediation would be technically infeasible or prohibitively costly. These exemptions are narrow, must be formally documented, and do not eliminate the obligation to provide accessible alternatives upon request. Agencies should conduct a content audit to identify what requires remediation versus what may qualify for exemption.
WCAG 2.1 Level AA is the accessibility standard mandated by the DOJ under ADA Title II. It requires that digital content be Perceivable, Operable, Understandable, and Robust, the four POUR principles. In practical terms, this means documents and web content must include alt text for images, proper heading structures, keyboard navigability, sufficient color contrast, captions for audio and video content, and accessible PDF formatting. For government agencies managing large volumes of digital records, compliance means ensuring that documents are not just stored but stored in formats that assistive technologies can read.
Non-compliance exposes government agencies to formal DOJ investigations, civil rights complaints, and potential litigation. The DOJ actively investigates ADA Title II violations and has authority to seek corrective action, impose remediation plans, and pursue legal penalties. Beyond federal enforcement, agencies face reputational risk and the practical burden of responding to individual accessibility accommodation requests without a compliant system in place. Proactive compliance is significantly less costly than reactive remediation under enforcement pressure.
Credit limits are applied per month. Any unused credit cannot be carried over.
Preservica's digital preservation platform is purpose-built for government agencies managing complex, long-term records obligations. Preserve365 supports accessible file format migration, structured metadata management, and the kind of audit-ready documentation that agencies need to demonstrate compliance, or substantiate exemption claims, under ADA Title II. Rather than treating accessibility as a one-time remediation project, Preservica embeds compliance into the ongoing records management workflow, so agencies stay ahead of both current deadlines and future regulatory updates. For agencies navigating multiple mandates simultaneously, Preservica provides a single, scalable solution for digital preservation and accessibility compliance.
A structured, phased approach is most effective. Agencies should begin with a full digital content audit to categorize records by access frequency, public visibility, and remediation complexity. High-priority content frequently accessed documents, forms, and public-facing pages should be remediated first. For large legacy archives, agencies should evaluate digital preservation platforms that support accessible file formats, automated metadata tagging, and audit-ready documentation. A compliant digital preservation strategy addresses both current content standards and defensible exemption documentation for legacy holdings.
Compliance deadlines vary by agency size. Local governments and special districts serving populations over 50,000 must comply by April 24, 2026. Smaller agencies serving populations under 50,000 have until April 26, 2027. These deadlines apply to all new and updated digital content. Legacy and archived content may qualify for limited exemptions, but agencies should not assume all historical records are automatically excluded.
No. Your data is never used to train AI models. AI operates solely for your benefit, within your controlled environment, and under your governance rules. Your data remains yours. Always
Environmental sustainability is a core priority for us. Preservica is the only Digital Preservation provider with an independently ratified Sustainability Charter, and the only one that measures and reports its greenhouse gas emissions annually through Small World Consulting.
Preservica's goal is to add AI features in a way that makes them easy and intuitive to use, focusing on the value they provide archivists and record managers. We provide in-product tools tips, FAQs and on-demand video training on our online Community Hub. One-to-one training is also available for specific product editions through our Customer training & engagement team.
You can integrate any AI model using Preservica's extensible platform, whether a cloud-service or your own AI, using webhooks. We currently provide webhook topics such as ingest or changes to security tags so you can have AI take action automatically off the back of these topics being triggered. Preservica's AI features only use data you choose to provide to them explicitly.
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