Long-term files don't need to live in SharePoint to be found in SharePoint
Archived records from any system, file share or legacy application stored in Preservica can be found in the same SharePoint search teams are already using.
SharePoint becomes the go-to system to find active and archived content
Unified search, a Preserve365 capability, enables any archived file consolidated in Preservica, including files that have never been stored or managed in SharePoint, to be found and used directly in SharePoint. Security policies decide what content is available and which Microsoft 365 groups can see it.
Consolidate in Preservica and quickly discover in SharePoint
Any archived file given SharePoint discovery permissions in Preservica can be found and viewed using SharePoint search.
Improve access without consuming additional SharePoint storage
Any file SharePoint can access remains in your Preservica archive. Nothing is moved or copied into SharePoint.
Archive what is important while ensuring teams keep the access they rely on
Control access to files using Microsoft 365 access controls, so visibility always matches your governance policies.
More efficiently find records for litigation, regulatory response and information requests
Records that are hard to find when a request or investigation lands are a recurring risk. Unified search keeps archived files searchable rather than siloed away from the moment it is needed.
Ensure accurate retention compliance, reduce storage costs and improve user access
Retire legacy repositories and move archival data from active systems to lower-cost preservation storage, while ensuring business teams benefit from continued access in SharePoint.
Fragmented or easily searchable: what is your long-term archive actually doing?
Archived content usually means a different system, a different search, a request to IT. A digital preservation archive changes that: lower storage costs, simpler discoverability, a foundation ready for AI.
How unified search works
Configured once against your archive, searchable everywhere your teams already work.
Long-term content is consolidated into Preservica
Data from business apps, SharePoint, file shares, cloud storage, legacy systems and anywhere else.
Set security policies to control what is searchable
Choose the files allowed to appear in a search index outside of Preservica. Revoke permissions at any time.
Users search once, from SharePoint
Metadata and full text become searchable from the same search bar people already use every day.
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Preserve365®
Preserve365® brings Preservica's Active Digital Preservation capabilities into Microsoft 365, so long-term data can be automatically archived, remain readable and stay instantly retrievable, all from within SharePoint. Files, folders, lists, libraries and sites can be securely transferred at scale from SharePoint to Preservica.