Systems change. Records must last.
Your agency has systems it can't retire because the records inside them have nowhere to go. Preservica changes that: one archive, any source system, decades of governed access.
“Given our legal mandate, it was vital for us to expand and enhance our digital preservation efforts to ensure these essential government records remained accessible into the future.”
Jelain Chubb, State Archivist and Director, Archives and Information Services Division at TSLAC
Bring critical records under control
Preservica helps government teams bring critical records under control from Microsoft 365, SharePoint, email, shared drives, repositories, and legacy systems, so those records stay findable, trusted, usable, and defensible as systems change. This includes Preserve365®, built specifically for Microsoft 365 and SharePoint records preservation.
Records outlast the source system
Unlike storage or backup, Preservica keeps records readable, trusted, and accessible after the platform they came from is retired or replaced.
Complements Microsoft, not a replacement
Purview governs your active lifecycle. Preservica handles what comes after — long-term access, format integrity, and defensible records outside M365.
Built for government obligations
FOIA readiness, audit trails, retention schedules, and chain of custody, built in from day one, not bolted on after the fact.
Trusted by government and public-sector teams
TSLAC is one example. Government teams across the U.S. and UK are using Preservica to protect access, workflows, and long-term records control.
State of Vermont: Simplifying Digital Preservation and records transfers in Microsoft 365
Texas State Library and Archives Commission
Texas State Library & Archives Commission Turn to the Cloud to Launch Texas Digital Archive.
Boston City Archives
Marta Crilly, Archivist - Boston City Archives discusses how they are using Preservica to teach neighbourhood history in Boston City Schools.
Sustainable & Scalable Digital Preservation at The National Archives UK
Digitally preserving important national records dating back over 1,000 years
See records stay trusted through system change.
Demo the records journey: identify content across systems, bring it into a trusted environment, preserve context and metadata, then support FOIA/FOI, audits, investigations, and future AI discovery. Explore Preserve365® for Microsoft 365 and SharePoint scenarios.
Identify and collect records across systems
Microsoft 365 and SharePoint, email and collaboration spaces, legacy systems and case platforms, shared drives and repositories.
Preserve content, metadata, context, and authenticity
Records move into a controlled environment with permissions, integrity, and long-term usability, maintained even as formats and platforms change.
Access and use records
Search, secure access, export, and public access workflows for FOIA/FOI, audits, investigations, public access, and AI.
Outcomes government teams achieve
- Retire costly legacy applications
- Reduce records-related modernization risk
- Improve FOIA response readiness
- Preserve evidence for audits and investigations
- Maintain public trust through long-term access
- Build trusted foundations for AI initiatives
Legacy systems blocking modernization.
Many agencies keep aging systems running because the records inside still matter. The result: cost, security exposure, access friction, and modernization drag.
Preservica helps keep records usable outside the source system, so teams can retire platforms without losing context, compliance, or trust.
Delivered as a managed cloud service, so retiring one system never means standing up another for your team to maintain.
- Identify records trapped across legacy systems, Microsoft 365, shared drives, and repositories.
- Keep context, metadata, integrity, and long-term usability.
- Retire aging systems without putting records at risk.
Stop paying to keep legacy systems running just to hold records your agency can't touch
SharePoint, backup platforms, and legacy ECM systems were built for active work and short-term access. None of them keep records readable, governed, and defensible across a 30- or 50-year retention horizon. Preservica does.
The platforms holding your agency's records by default, not by design
- Built for active work, not designed to carry records obligations for decades
- Ungoverned long-term data blocks AI investment & creates FOIA & legal defensibility gaps
- Records fragmented across platforms with no unified search or access model
- Licensing & storage costs escalate with every project that closes & every system that can't be retired
- No active format migration, records in legacy formats become unreadable as software changes
- Retrieval requires leaving the tools your teams already use
Preservica. One archive to protect all your long-term agency's long-term records for the next 30 years and beyond
- Control which long-term data AI can access to unlock institutional knowledge without exposing sensitive records
- A centralized archive that accepts records from any source system, on any platform
- Cut licensing & storage costs by retiring the systems that exist only to hold records
- Records automatically kept readable & legally producible as software & formats change
- Built into the Microsoft 365 experience: search, retrieve, and govern without leaving familiar tools
Retire aging systems. Preserve critical records. Modernize with confidence.
Schedule a Government Records Readiness Review to identify records at risk across Microsoft 365, legacy applications, shared drives, and repositories.