Every system you can't retire is a system you're still paying for.
Your agency has systems it can't retire because the records inside them have nowhere to go. Preservica is a secure digital archive that changes that: move the records out, retire the platform, reduce costs.
“Given our legal mandate, it was vital for us to expand and enhance our digital preservation efforts to ensure these essential government records remained accessible into the future.”
Jelain Chubb, State Archivist and Director, Archives and Information Services Division at TSLAC
One archive. Every system.
Preservica gives government teams a single secure archive for records from any system: Microsoft 365, SharePoint, email, and legacy platforms, so those legacy systems can be retired.
Records outlast the source system
Unlike storage or backup, Preservica keeps records readable, trusted, and accessible after the platform they came from is retired or replaced.
Complements Microsoft, not a replacement
Purview governs your active lifecycle. Preservica handles what comes after, long-term access, format integrity, and defensible records outside M365.
Built for today. Ready for tomorrow.
As mandates evolve and AI reshapes how agencies work, Preservica adapts with you: new systems, new formats, new requirements, without starting over.
Trusted by government agencies across the U.S. and UK
TSLAC is one of many examples. Government teams across the U.S. and UK are using Preservica to protect access, workflows, and long-term records control.
State of Vermont: Simplifying Digital Preservation and records transfers in Microsoft 365
Boston City Archives
Marta Crilly, Archivist - Boston City Archives discusses how they are using Preservica to teach neighbourhood history in Boston City Schools.
Sustainable & Scalable Digital Preservation at The National Archives UK
Digitally preserving important national records dating back over 1,000 years
Getting started is simpler than you think
Three steps to get your records out of legacy systems and your modernization program moving.
Identify
Map records at risk across your systems: Microsoft 365, SharePoint, legacy platforms, and shared drives.
Move
Records transfer into a single secure archive with context, metadata, and integrity intact.
Retire
Legacy systems come down. Costs drop. Your modernization program moves forward.
 Explore Preserve365® for Microsoft 365 and SharePoint scenarios.
What this means for you
- Retire costly legacy applications
- Reduce records-related modernization risk
- Improve FOIA response readiness
- Preserve evidence for audits and investigations
- Maintain public trust through long-term access
- Build trusted foundations for AI initiatives
Stop paying to keep legacy systems running just to hold records your agency can't access.
SharePoint, backup platforms, and legacy ECM systems were built for active work and short-term access. None of them keep records readable, governed, and defensible across a 30- or 50-year retention horizon. Preservica does.
The platforms holding your agency's records by default, not by design
- Built for active work, not designed to carry records obligations for decades
- Ungoverned long-term data blocks AI investment and creates FOIA & legal defensibility gaps
- Records fragmented across platforms with no unified search or access model
- Licensing and storage costs escalate with every project that closes & every system that can't be retired
- No active format migration, records in legacy formats become unreadable as software changes
- Retrieval requires leaving the tools your teams already use
One archive to protect your agency's records now and for decades to come.
- Control which long-term data AI can access to unlock institutional knowledge without exposing sensitive records
- A centralized archive that accepts records from any source system, on any platform
- Cut licensing and storage costs by retiring the systems that exist only to hold records
- Records automatically kept readable and legally producible as software & formats change
- Built into the Microsoft 365 experience: search, retrieve, and govern without leaving familiar tools
Retire aging systems. Preserve critical records. Modernize with confidence.
Schedule a Government Records Readiness Review to identify records at risk across Microsoft 365, legacy applications, shared drives, and repositories.