Consolidate legacy records storage. Cut cost, risk and complexity at scale.
Your legacy system may be gone, but your legal obligation to retain its records remains. Preservica keeps records readable, accessible and legally defensible long after the application has been retired, turning decommissioning into a cost-saving opportunity instead of a compliance risk.
Archive long-term records at the right cost
Avoid paying active storage rates for the records your agency is legally obligated to keep long-term, or forever.
Turn system decommissions into hard savings
Turn legacy platform retirements into real budget savings and protect the long-term records they used to hold.
Make long-term archiving a predictable, falling cost
Ensure long-term retention is a predictable cost that falls as more departments and agencies consolidate onto it.
Mitigate data loss, alteration and access risk
Eliminate the risk of records being lost, altered, or accessed without authority across decades of retention.
State agencies and local governments accumulate long-term records across case management systems, ECM platforms, file shares, legacy archives and email. The cost of keeping them is hidden and growing. None of those systems were built to keep records usable, retention schedules intact and chain of custody unbroken for a 10-, 20-, 50-year or permanent retention horizon. Preservica closes that gap and ends the contract renewal that comes with it, consolidating records from any system into one Digital Preservation archive at a single, predictable cost.
The exit plan for the system you cannot retire.
Not a new budget line. A replacement for the legacy system you have and a path out of the contracts that keep renewing.
The system you cannot retire becomes one you can. Preservica is the exit plan. Records move in. The legacy contract ends.
Active storage rates stop applying to records that no longer need to be active. Preservica holds them instead. Microsoft 365 storage costs come down.
SharePoint, file shares, legacy case systems, email. Preservica connects to all of it, wherever it sits today. One archive, not five different contracts.
Retention schedules travel with the records into Preservica. Access controls match your existing governance model. Nothing falls through the gap between systems.
Department of Health and Social Care (DHSC)
The Department of Health and Social Care (DHSC) needed to decommission a legacy content management solution and ensure the ongoing preservation of vital electronic records.
State of Vermont: Simplifying Digital Preservation and records transfers in Microsoft 365
Transport for London (TfL)
Tamara Thornhill is the Corporate Archivist at Transport for London (TfL), the local government body responsible for the day-to-day operation and planning of London’s public transport network. TfL are custodians of the Underground, the famous red buses and the capital's main roads.
Boston City Archives
Marta Crilly, Archivist - Boston City Archives discusses how they are using Preservica to teach neighbourhood history in Boston City Schools.
Massachusetts Archives
Alejandra Dean, Assistant Digital Records Archivist, Massachusetts Archives, discusses the importance of using active digital preservation to ensure the integrity and usability of electronic records over decades.
Texas State Library and Archives Commission
Texas State Library & Archives Commission Turn to the Cloud to Launch Texas Digital Archive.
Switch off legacy systems. Keep the records they hold.
Walk away from an old case management system and the records obligation doesn't disappear. It becomes unanswerable and IT is the one who explains why. Preservica migrates that content first, so you can switch off the platform and end the contract without losing the records. Retention schedules and chain of custody move with them, readable and retrievable for as long as your agency needs them.
Stop SharePoint storage costs from growing with every case, project or fiscal year
As case files, project folders and correspondence accumulate, Preservica can be embedded inside your Microsoft 365 environment and automatically archive records using Purview sensitivity labels, Power Automate workflows or Copilot. Storage costs stay predictable, retention obligations are met without manual intervention and authorized staff can still find and retrieve records directly in SharePoint's native interface.
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