Retire the system. Keep the records.
Legacy applications can contain records your organization still needs after retirement. Before you shut one down, make sure you know what happens to that information. Our Legacy System Retirement Checklist helps you identify key records, access, retention and compliance considerations.
Archive long-term records at the right cost
Avoid paying active storage rates for the records your agency is legally obligated to keep long-term, or forever.
Turn system decommissions into hard savings
Turn legacy platform retirements into real budget savings and protect the long-term records they used to hold.
Make long-term archiving a predictable, falling cost
Ensure long-term retention is a predictable cost that falls as more departments and agencies consolidate onto it.
Mitigate data loss, alteration and access risk
Eliminate the risk of records being lost, altered, or accessed without authority across decades of retention.
State agencies and local governments accumulate long-term records across case management systems, ECM platforms, file shares, legacy archives and email. The cost of keeping them is hidden and growing. None of those systems were built to keep records usable, retention schedules intact and chain of custody unbroken for a 10-, 20-, 50-year or permanent retention horizon. Preservica closes that gap and ends the contract renewal that comes with it, consolidating records from any system into one Digital Preservation archive at a single, predictable cost.
The exit plan for the system you cannot retire.
Not a new budget line. A replacement for the legacy system you have and a path out of the contracts that keep renewing.
The system you cannot retire becomes one you can. Preservica is the exit plan. Records move in. The legacy contract ends.
Active storage rates stop applying to records that no longer need to be active. Preservica holds them instead. Microsoft 365 storage costs come down.
SharePoint, file shares, legacy case systems, email. Preservica connects to all of it, wherever it sits today. One archive, not five different contracts.
Retention schedules travel with the records into Preservica. Access controls match your existing governance model. Nothing falls through the gap between systems.
Department of Health and Social Care (DHSC)
The Department of Health and Social Care (DHSC) needed to decommission a legacy content management solution and ensure the ongoing preservation of vital electronic records.
State of Vermont: Simplifying Digital Preservation and records transfers in Microsoft 365
Transport for London (TfL)
Tamara Thornhill is the Corporate Archivist at Transport for London (TfL), the local government body responsible for the day-to-day operation and planning of London’s public transport network. TfL are custodians of the Underground, the famous red buses and the capital's main roads.
Boston City Archives
Marta Crilly, Archivist - Boston City Archives discusses how they are using Preservica to teach neighbourhood history in Boston City Schools.
Massachusetts Archives
Alejandra Dean, Assistant Digital Records Archivist, Massachusetts Archives, discusses the importance of using active digital preservation to ensure the integrity and usability of electronic records over decades.
Texas State Library and Archives Commission
Texas State Library & Archives Commission Turn to the Cloud to Launch Texas Digital Archive.